- Drafts routine memos following guidelines from superior. Type letters, minutes of meetings and other correspondences, as required.
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- Receives records and files incoming documents, mail and other communications addressed to staff of Department/Division/Section. Records and dispatches office documents as per approved office procedures and practices.
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- Schedules, records and monitors appointments, meetings and other events as required by superior or Department staff.
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- Answers, screens and transfers telephone calls to the concerned staff.
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- Screens, receives and assists visitors/guests of Department/Division/Section.
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- Takes stenographic notes and transcribes them, as required.
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- Interfaces effectively with concerned Admin Section to arrange local and international trips of superior or staff.
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- Records, monitors and reports on staff leave and absences in coordination with HR Department.
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- Ensures confidentiality of office files, records, documents and databases handled.
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- Requests for office supplies following approved office procedures and practices.
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- Follows up on routine and/or special reports as well as other activities, as required.
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- Demonstrates proficiency in using PC, fax, photocopy machine and other office equipment to support documentation requirements of managers and staff in assigned Department/Division/Section.
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- Performs any other related duties as required.
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